Role-based operation
Staff see the tools and data their work requires.
How it works
Set up once. Run service. Learn after close.
Create the business, invite staff, turn on modules, then take orders. Kitchen, bills, stock, rooms, and reports share the same ticket instead of waiting for a nightly export.
TheMenuScanPMSPayCRMKDSBIAPI
Three stages
Setup, service, then decisions — in that order
Start with the business profile and roles. Run orders, kitchen, and rooms during the shift. Review cost and performance after close.
Table 12
4 items · Ready to settle
New
Preparing
Ready
RevenueOrdersSpeedGuests
Onboarding
Set the operating foundation
Create tenant
Business type, currency, timezone, trial, and feature defaults are initialized.
Invite staff
Owners invite users and assign roles through identity and RBAC workflows.
Configure modules
Menus, rooms, payment settings, operating hours, and service preferences are added.
Secure access
MFA, trusted devices, permissions, and sensitive-action controls protect operations.
Go live
Daily orders, stays, payments, and service requests start generating live events.
Daily operations
Run service with connected context
Guests or staff order
QR, POS, room service, and parties create order context.
Kitchen prepares
Kitchen orders, items, modifiers, station status, and real-time updates stay aligned.
Bills settle
Bills, split parties, folios, payments, refunds, and callbacks stay linked.
Stock updates
Inventory and recipe data connect operational volume to stock movement and per-order cost calculation.
Guests receive service
Requests, amenities, maintenance, housekeeping, and CRM follow-up keep service visible.
Visibility
Turn activity into decisions
Capture events
Orders, payments, kitchen, staff, PMS, and guest events are recorded.
Calculate costs
Completed orders are matched against recipes and inventory unit costs to produce per-item ingredient cost, gross profit, and margin.
Roll up metrics
Daily, weekly, and monthly aggregations prepare decision-ready data.
Build dashboards
Widgets and dashboards show performance by module and role.
Schedule reports
Custom reports can run on demand or on a schedule.
Scale modules
Feature subscriptions and usage history help teams add capabilities over time.
Governance
Permissions and scaling are part of the flow
As teams grow, TheMenuScan keeps access, subscriptions, and reporting manageable.
See it on your floor
Watch POS, kitchen, rooms, and costs work together
A short demo maps TheMenuScan to how you take orders, cook, bill, host guests, and review the night.